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HR Automation

HR Onboarding & Document Collection

Automate the tedious back-and-forth of employee onboarding. Send intelligent reminders via WhatsApp, SMS, or email to new hires for missing KYC documents, tax forms, or bank details.

Need Custom Automation?

Our engineers can build bespoke HR workflows and communication agents for your specific requirements.

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The HR Challenge:
Manual Follow-ups Cost Time

Collecting required documentation from new hires is traditionally a manual, email-heavy process that frustrates HR teams and delays official start dates. RexoERP's automated workflow shifts this burden from your HR staff to an intelligent system.

Smart Document Tracking

The system automatically tracks which documents (IDs, bank details, tax forms) have been submitted and verified, and which are still missing.

Omnichannel Reminders

Automatically trigger scheduled reminders via WhatsApp, SMS, or Email directly to the candidate, complete with secure upload links.

Core Strategic Benefits

  • Accelerated Onboarding: Get new hires compliant and ready to work days faster than manual processing.
  • Seamless Candidate Experience: Provide new employees with easy, mobile-friendly links to submit their documents instantly.
  • Real-time HR Dashboard: HR managers get a live view of onboarding progress without checking endless email threads.
  • Automated Data Entry: Uploaded documents and entered details are automatically populated into the core HRMS ledger.

How RexoERP Automates HR Collection

01

PROFILE CREATION

A new candidate profile is created, automatically generating a list of required compliance documents.

02

AUTO-REMINDERS

The system sends personalized, secure upload links via WhatsApp and Email on a scheduled cadence.

03

HRMS SYNC

Once uploaded, the documents are securely stored in the employee's digital file, alerting HR for final verification.

Ready to Modernize Your HR Processes?

Join enterprises that have automated their administrative workflows with RexoERP. Request a demo to see our HR automation engine in action.